Overview

This article provides a step-by-step guide on how to archive challenges in an administrative system. Archiving challenges removes them from the default view in the Challenges area and prevents them from being completed by members, while still retaining the data for reporting purposes.

 

Information

Archiving is a preferred method over deletion for challenges that are no longer active or needed. This section will guide you through the process of archiving and unarchiving challenges, as well as provide important considerations to keep in mind.

 

Archiving a Challenge

When a challenge is no longer relevant or should be removed for any reason, it is time to archive that challenge. An archived challenge is no longer visible in the Challenges area by default and cannot be completed by your members. It will still be included in relevant reports.

It is important to remember that if somebody has begun completing a challenge (is in progress), they will not see the challenge anymore if archived. On the other hand, if the challenge is unpublished, members who have not completed the challenge but are in progress will be able to complete it.

You should archive challenges when it is time to unpublish them and they are not needed anymore. Archived challenges can be recovered at any time. Archiving a challenge is handy because, unlike deleting a challenge, you will be able to access the response data later on if you need it again. You should always archive Challenges that have any member activity because the data will appear in reporting. It is not recommended to delete challenges as all of their data will disappear too.

To archive a challenge, find the challenge in your Challenges list in Administrator View. Click on the pencil icon on the left-hand side. Select Archive.

You can unarchive your challenges just as easily by filtering your challenges for archived challenges, finding the challenge, and unarchiving it in the drop-down menu.

You cannot archive a challenge if you have any corporate confirmations pending approval.

 

FAQ

What happens to a challenge when it is archived?

An archived challenge is no longer visible by default in the Challenges area and cannot be completed by members, but it will still be included in relevant reports.

Can archived challenges be recovered?

Yes, archived challenges can be recovered at any time, allowing access to the response data later on if needed.

Is it better to archive or delete a challenge?

It is better to archive a challenge, especially if there has been member activity, as archiving retains the data for reporting, while deleting a challenge will remove all of its data.